Minutes6April

Held on Monday, 6th April 2009 @ 12.00pm Apologies: Breianna Bennetts (Marketing Director) Directors were present. Rowan Timai (Business Director), Alex Pasco (Finance Director), Carolyn Bennett (Teacher Mentor), Lynda Walsh-Pasco (Teacher Mentor), Zoe Paterson (Design Director) || Moved by Rowan/Ale || || Registration will be completed today, 30th and emailed to Enterprise NZ || Pg 10 – Getting Started – Up and Running – Wind up Pg 12 – YES Innovation Hub Registration Pg 26 – 30 - YES Company Constitution Pg 32 – 35 - Business Plan Guidelines || ** CONSTITUTION ** All students to Read these pages from the YES Handbook. || Rowan moved that his report is accepted – Rowan/Alex || || |||| A verbal report was presented by Zoe updating on what she has been doing. Zoe reported that the cards and sample flag has been ordered. Zoe will present a full Directors report at the next meeting. || ** Zoe – Prepare a written report for next meeting. ** || || Alex moved that his report be accepted – Alex/Rowan || **__ Alex __** || Dates when most members will be away: Monday, 4th May – Tertiary Open Day – apart from Alex (but Carolyn to meet with Alex) 8th June – Netball Tournament – Dunedin Otago (Breianna and Zoe away) Close meeting at 12.41. Agenda Items for next meeting: Business Plan – Closes on 1st May. Draft form. Wiki – Carolyn will set it up today and send an email out and put the documents on it. Business Cards – Closes on Wednesday. Constitution – is in the online classroom. Rowan will ask Sasha what to do with it now. Breianna needs to look through it and let’s aim at confirming it in the first week back. || || Signed as a true and correct record of the Minutes Chairperson …………………………………………….. Date ……………………………………………………….….
 * MINUTES OF MEETING FOR YES ROXBURGH **
 * ** APOLOGIES & PRESENT ** |||||| Meeting opened at 12.23pm
 * ** MINUTES OF LAST MEETING ** |||||| The minutes of Friday, 27th March were read and confirmed as a true and correct record.
 * ** MATTERS ARISING FROM MINUTES ** |||||| Matters arising from the minutes were discussed during the meeting, as it had only been three days since the last meeting. ||
 * || |||| ** ANY ACTIONS ** ||
 * ** POSITIONS OF RESPONSIBILITIES ** || The positions confirmed at the last meeting had been discussed with Zoe and will be discussed with Breianna when she returns from CHCH. |||| ||
 * ** NAME OF BUSINESS & PRODUCT ** |||||| Alex has sent a copy of the business card and logo to Carolyn over the weekend.
 * ** REGISTRATIONS ** |||| Constitutution and registration. Constitution has been completed in draft form by Alex. Alex has emailed the constitution and template master for the receipts and invoices to Carolyn and the constitution was discussed at the meeting. Zoe had some questions about some of the points. We will discuss the Constitution in more depth at the next meeting. || REGISTRATION
 * ** CONSTITUTION ** |||| Students to read from the Booklet (before next Monday’s meeting to familiarise themselves with the documentation):
 * Everyone **
 * ** BUSINESS DIRECTOR ** |||| Rowan spoke to his verbal report:
 * Company Website ** – They have a meeting with James about the setting up of the website next week.
 * Business Card: ** Rowan has sent changes away
 * Business Plan ** – The group have started to work on the BP.
 * ** Design Director – Zoe Paterson **
 * ** Marketing Director – Breiana Bennetts ** |||| Breiana was away in CHCH and will present a full Directors report at the next meeting. || ** Breianna – Prepare a written report for next meeting. **
 * ** Financial Director **
 * Alex Pasco ** |||| ** Invoices ** – The invoice has been designed and Alex has emailed it to Carolyn. Carolyn has uploaded a copy into the online class.
 * Courier Costs – ** Alex has spoken with the office about the costs of courier. He will organise a time for him and Carolyn to meet to discuss the financial statements.
 * Business Constitution ** – This has been drafted out and changes made. Carolyn has uploaded a copy received from Alex into the online class.
 * Cheque Book and ASB ** – Once the registration is completed, the company will be able to open up a cheque account with the ASB.
 * Demo flag ** - $302.28, which comes with carry bag and ground stake plus metal cross plate. This will be used for marketing purposes. The actual cost needs to be worked out for retail, with a cost to cover freight and courier as we think it is best to have the product sent back to us firstly as part of a quality assurance check before going to the customer.
 * Orders: **
 * 2 orders already for flags – ** $302.28
 * ** Teacher Coordinator ** |||| Lynda gave a verbal report that she felt the students are working well. She had just a request for information about the Registration form and bank account information. || ** Lynda – Prepare a written report for next meeting. ** ||
 * ** Carolyn Bennett ** |||| Carolyn gave a verbal report that she hasn’t had time to do much in the online classroom, but she will work on it over the weekend and email students. There are some workshops that Sasha is running up in the North, but she is making podcasts of the presentations and Carolyn will notify the group when they are available to view. || ** Carolyn – Prepare a written report for next meeting. ** ||
 * ** GENERAL BUSINESS ** |||| Most of the general business was discussed in the reports. || ||
 * ** NEXT MEETING ** |||| Monday, 6th April 2009-03-30
 * Meeting closed at 12.41pm ||